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Interest Forms

exhibitor  Schedule

*Tentative schedule. Subject to change.

Thursday

4:00 PM - 6:00 PM

Exhibitor Registration

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*Authors, Narrators, Influencers, Vendors, and Volunteers

7:00 PM - 10:00 PM

Cocktails & Game Night

*Exclusive to Exhibitors ONLY

Friday

10:00 AM 

Exhibitor Setup Begins

12:00 PM - 3:00 PM

Panels / Q&As

*Forged Opposition & Fearless Uprising 

**6 Total Panel Opportunities

3:00 PM - 6:00 PM

Early Convention Access

(Meet & Greet + Shop)

*Fearless Uprising (VIP Only)

7:00 PM - 11:00 PM

Trial of Fates After Party

*Fearless Uprising, Authors, Narrators, Vendors, Influencers, & Volunteers

Saturday

10:00 AM - 12:00 PM

Early Convention Access (Meet & Greet + Shopping)

*Fearless Uprising & Forged Opposition​​​

12:00 PM - 1:30 PM

LUNCH

1:30 PM - 6:00 PM

OPEN CONVENTION

*all ticket holders

Sponsor Opportunity

*large signing rooms, Q&A/Panel, etc.

5:30 PM - 6:00 PM

Raffle Drawing

*For ALL ticket holders. Sponsor Opportunity.

7:00 PM - 11:00 PM

Sponsor Opportunity

​*Ball, party, dinner, etc.

Sunday

9:00 AM - 11:00 AM

BRUNCH & Sponsor Opportunity

*Ticketed Event intended to be brunch with an author or a panel of authors​

9:00 AM - 5:00 PM

Luggage Hold 

*Explore NWA without the extra baggage! Available to all attendees - $10 per person​

cost considerations

Travel + Stay

Host Hotel

  • Embassy Suites @ $174/night

    • 12:00pm Checkout​

    • $5 Overnight Parking

    • Free Guest Wifi

    • Free Breakfast

    • Complementary Cocktail Hour (2 free drinks)

 

Air Travel

Table Fees

Single Booth (10x10) = $300 

Double Booth (20x10) = $500 

 

Table Fee Includes:

  • Booth space w/ Pipe and Drape

  • 6-foot table

  • 2 Chairs

  • 2 Outlets

  • General Booth Signage

  • 2 Exhibitor Badges

Exhibitor Badge Access Includes:

  • The Arcanum Cocktails & Table Games Night- Thursday, July 17th

  • Trial of Fates: A Rebels & Realms After Party - Friday, July 18th

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Storage + Extras

Storage & Handling Fee (if applicable) = $100

  • Flat fee.100% of this fee goes to cover the cost of receiving, organizing, storing, and moving boxes out to the convention floor.

  • We will accept shipments starting July 1st, 2026. More info to come.

 

EXTRAS

  1. Additional Assistant = $75ea (limit 2 unless otherwise agreed upon)

  2. Additional or Alternative Table/Chairs = $30

  3. Additional Outlets = $15

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*UBER, Lyft, and other for-hire drivers are available. If you have questions please reach out!

Ticket Details

VIP ACCESS

Early Bird 

$275 

*125 Early Bird tickets available

Regular

$350 

*125 Regular tickets available

INCLUDES

  • Trial of Fates After Party

  • Tier Exclusive Early Registration

  • Tier Exclusive Early Convention Access

  • Panels

  • Additional Early Convention Access w/ Forged Opposition

  • Optional Add-Ons

*In order to best manage the VIP experience we will not be expanding the number of tickets available for this tier. 

2 DAY ACCESS

Early Bird 

$150

*150 Early Bird tickets available

Regular

$200 

*150 Regular tickets available

INCLUDES

  • Early Registration

  • Panels

  • Early Convention Access          (2 extra hours)

  • Optional Add-Ons

*Should this ticket tier sell out it is likely we would add tickets at a later date.

1 DAY ACCESS

Early Bird 

$75

*300 Early Bird tickets available

Regular

$100

*300 Regular tickets available

INCLUDES

  • Saturday only convention access 

  • Optional Add-Ons

*We do not expect to expand the number of tickets available for this tier.

accommodations

Hospitality Lounge

This break space will be available to all Vendors, Authors, Assistants, Influencers, and Narrators on both Friday and Saturday of the convention.  

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You'll have a dedicated entrance/exit between these two spaces

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Use the hospitality lounge as needed - we'll have volunteers on standby to cover or help with your booth.

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Volunteers

  1. Groups of exhibitors will have an assigned volunteer.  This volunteer is there to step in and attend or help with your booth as needed.

  2. A Hospitality volunteer will be going between the convention and Hospitality lounge and bringing requested items directly to you

  3. Others will be constantly walking the convention floor with carts of water and packaged snacks. 

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Accessibility

*If you need an accessible hotel room they are available but please reach out before booking your stay.  

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ENTRY FROM HOTEL - accessible via elevator or stairs if coming from Embassy Suites Hotel.  

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ENTRY FROM PARKING - zero-entry approach and covered drop-off for attendees who have requested accessibility accommodations.

 

If you have a specific need or request please don't hesitate to reach out.  

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Influencer  details

We are looking for a team of Bookish Content Creators to help us spread the word about reveals, event announcements, and author/vendor/sponsor spotlights across all social media to help give Rebels & Realms another great way to connect with readers within the fantasy and dark romance communities!

 

Creators big and small are encouraged to apply!  ​​

Apply  if...

01

You are a Content creator, aged 18+, who reads Adult fantasy, romantasy, and dark romance.

03

You have an Instagram and/or TikTok account

02

You are available to attend Rebels & Realms 2026 in Rogers, AR July 16-19, 2026

Let's Get
Social

  • TikTok
  • Instagram
  • Rebels & Realms Public Facebook Group
  • Whatsapp
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